USPS Compass

GB reimbursement update

By Richard M. Peoples

Notice: Although Expo is being held during the 2007 Governing Board Meeting in Norfolk, Va., reimbursements will be for three days only.

To combat spiraling travel costs, the Budget Committee considered eliminating, limiting or capping travel reimbursements. Instead, it chose to ask you to help control USPS reimbursement costs by shopping around for the cheapest airfare.

Before calling your travel agent, check with Internet travel companies and individual airlines. You’ll be surprised at how much you can save.

Below you’ll find travel expense voucher information with details on what will and will not be reimbursed. If you have any questions about travel reimbursement policies or other budget matters, please contact Richard M. Peoples or another budget officer. Help us control costs, so we can continue our present reimbursement policies.

USPS travel expense voucher information

Please use standard airfare: the lowest available price on an airline purchased at least 35 days prior to the scheduled event.

1. The following items will not be reimbursed.

a. tips
b. overweight baggage charges
c. flight change charges other than those due to emergencies

2. The Budget Committee will determine appropriate parking fees and economical public transportation to and from the airport to the meeting site. Hotel courtesy vehicles should be used if possible.

3. For transportation exclusively by car, you will be reimbursed at the rate of $0.25 per mile not to exceed the standard airfare. Hint: If driving, get a quote from the airline at least 35 days before the event and include it with your travel voucher submission.

4. Lodging will be reimbursed at a rate of $65 a night. However, if a $100-a-night room is shared by two people receiving reimbursement, each person will only be reimbursed for $50 a night.

5. Please submit two copies of vouchers along with original receipts.

6. Download vouchers here.

Please do not call USPS headquarters with questions or concerns about your reimbursement. Instead, e-mail or call the budget officer to whom you send your voucher.

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